With Transparency Embedded In Our Business Practices ANNUAL INTEGRATED REPORT 2022 195 Practice Details Applied/Departure/ Adopted/Not Adopted/Not Applicable Page PRINCIPLE B : EFFECTIVE AUDIT AND RISK MANAGEMENT 11.2 The board should disclose: • whether internal audit personnel are free from any relationships or conflicts of interest, which could impair their objectivity and independence; • the number of resources in the internal audit department; • name and qualification of the person responsible for internal audit; and • whether the internal audit function is carried out in accordance with a recognised framework. Applied 151-152 CG Report 2022 PRINCIPLE C : INTEGRITY IN CORPORATE REPORTING AND MEANINGFUL RELATIONSHIP WITH STAKEHOLDERS 12.1 The board ensures there is effective, transparent and regular communication with its stakeholders. Applied 32-35, 156-159 12.2 Large companies are encouraged to adopt integrated reporting based on a globally recognised framework. Applied 3-4, 160 13.1 Notice for an Annual General Meeting should be given to the shareholders at least 28 days prior to the meeting. Applied 28 April 2023 publication of Notice of 15th AGM 13.2 All directors attend general meetings. The Chair of the Audit, Nominating, Risk Management and other committees provide meaningful response to questions addressed to them. Applied CG Report 2022 13.3 Listed companies should leverage technology to facilitate: • voting including voting in absentia; and • remote shareholders’ participation at general meetings. Listed companies should also take the necessary steps to ensure good cyber hygiene practices are in place including data privacy and security to prevent cyber threats. Applied CG Report 2022 13.4 The Chairman of the board should ensure that general meetings support meaningful engagement between the board, senior management and shareholders. The engagement should be interactive and include robust discussion on among others the company’s financial and non-financial performance as well as the company’s long-term strategies. Shareholders should also be provided with sufficient opportunity to pose questions during the general meeting and all the questions should receive a meaningful response. Applied 159 CG Report 2022 13.5 The board must ensure that the conduct of a virtual general meeting (fully virtual or hybrid) support meaningful engagement between the board, senior management and shareholders. This includes having in place the required infrastructure and tools to support among others, a smooth broadcast of the general meeting and interactive participation by shareholders. Questions posed by shareholders should be made visible to all meeting participants during the meeting itself. Applied 159 CG Report 2022 13.6 Minutes of the general meeting should be circulated to shareholders no later than 30 business days after the general meeting. Applied 159 Detailed explanation on the application/departure/adoption of the Principles and Practices of the MCCG 2021 are explained in our CG Report 2022, which is available on our website at www.fgvholdings.com. Application of the Principles and Practices of the Malaysian Code on Corporate Governance 2021 (MCCG 2021)
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