FGV Annual Report 2018

379 01 02 05 03 07 06 04 08 09 CONTINUED TO EMBRACE TRANSPARENCY AND INCLUSIVENESS ANNUAL INTEGRATED REPORT 2018 ADMINISTRATIVE DETAILS for the Annual General Meeting ( “ AGM ” ) of FGV Holdings Berhad (Formerly known as Felda Global Ventures Holdings Berhad) (“FGV” or “the Company”) 11 th Annual General Meeting Date 25 June 2019 (Tuesday) Time 11.00 a.m. Venue TM Convention Centre Jalan Pantai Baharu 50672 Kuala Lumpur Malaysia 1. ENTITLEMENTS TO ATTEND, SPEAK AND VOTE Only a depositor (Shareholder) whose name appears on the General Meeting Record of Depositors as at 14 June 2019 shall be entitled to attend, speak and vote at the AGM or appoint Proxies to attend, speak and vote on such depositor’s behalf. 2. PROXY a. The instrument appointing a Proxy (Proxy Form) shall be deposited at the Share Registrar of the Company at Boardroom Share Registrars Sdn. Bhd. (formerly known as Symphony Share Registrars Sdn. Bhd.), Level 6, Symphony House, Pusat Dagangan Dana 1, Jalan PJU 1A/46, 47301 Petaling Jaya, Selangor Darul Ehsan,Malaysia no later thanMonday, 24 June 2019 at 1.00 p.m. b. If you are a Shareholder and wish to attend the AGM yourself, please do not submit any Proxy Form as you will not be allowed to attend the AGM together with a Proxy appointed by you. c. If you are a Shareholder and are unable to attend the AGM, and you wish to appoint a Proxy to vote on your behalf, please submit your Proxy Form in accordance with the notes and instructions printed therein. d. If you are a Shareholder and have submitted your Proxy Form prior to the AGM and subsequently decided to personally attend the AGM, please proceed to the Help Desk on the day of the AGM to revoke the appointment of your Proxy. e. Only original duly executed Proxy Form is acceptable. f. Proxy Form submitted via fax or email is not acceptable. 3. CORPORATE MEMBER Any corporatemember whowishes to appoint a representative instead of a Proxy to attend theAGM should submit the original certificate of appointment under the seal of the corporation to the office of the Share Registrar of the Company no later than Monday, 24 June 2019 at 1.00 p.m. 4. REGISTRATION a. Pursuant to Paragraph 8.29A(1) of the Main Market Listing Requirements of Bursa Malaysia Securities Berhad, all the resolutions set out in the Notice of AGM will be put to vote by poll. Registration will start at 8.30 a.m and will end at a time as directed by the Chairman of the meeting. The Shareholders and Proxies are requested to be punctual as the registration for attendance will be closed to facilitate the commencement of poll voting. b. Please read the signages to ascertain where you should register yourself as a Shareholder or Proxy for the meeting and join the queue accordingly. c. Please produce your original MYKAD (for Malaysian) or valid Passport (for non-Malaysian) to the registration staff for verification. No photocopy of MYKAD or Passport will be accepted. Please make sure you collect your MYKAD or Passport thereafter. d. No person will be allowed to register on behalf of another person even with the original MYKAD or Passport of that other person. e. You will be provided with an identification tag upon verification and registration. f. No person will be allowed to enter the meeting hall without the identification tag. g. The identification tag must be worn throughout the AGM. h. There will be no replacement in the event that you lose or misplace the identification tag.