FGV Annual Report 2018

374 CONTINUED TO EMBRACE TRANSPARENCY AND INCLUSIVENESS FGV HOLDINGS BERHAD NOTICE OF ANNUAL GENERAL MEETING NOTES: 1. Proxy (i) A Member of the Company entitled to attend and vote at a meeting of the Company, or at a meeting of any class of Members of the Company, shall be entitled to appoint any person as his/her Proxy to attend and vote instead of the Member at the meeting. There shall be no restriction as to the qualification of the Proxy. (ii) A Proxy appointed to attend and vote at a meeting of the Company shall have the same rights as the Member to speak at the meeting. (iii) A Proxy need not be a Member. A Member shall not be precluded from attending and voting in person at any general meeting after lodging the Proxy Form. However, such attendance shall automatically revoke the Proxy’s authority. (iv) A Member may appoint up to two (2) Proxies to attend a general meeting of the Company. Where a Member appoints two (2) Proxies, each Proxy appointed shall represent a minimum of one hundred (100) shares and the appointment of such Proxies shall not be valid unless the Member specifies the proportion of his/her shareholding to be represented by each of such Proxy. (v) The instrument appointing a Proxy shall be in writing under the hands of the appointor or of his/her attorney duly authorised in writing or if the appointor is a corporation either under its common seal, or the hand of its officer or its duly authorised attorney. An instrument appointing a Proxy to vote at a meeting shall be deemed to include the power to demand or join in demanding a poll on behalf of the appointor. (vi) Where a Member is an exempt Authorised Nominee, which holds ordinary shares in the Company for multiple beneficial owners in one (1) securities account ( “ omnibus account ” ) there is no limit to the number of Proxies which the exempt Authorised Nominee may appoint in respect of each omnibus account it holds to vote instead of it, and that a Proxy need not also be a Member and that where a Member appoints more than one (1) Proxy, the appointment shall be invalid unless it specifies the proportion of its holdings to be represented by each Proxy. An exempt Authorised Nominee refers to an Authorised Nominee defined under the Securities Industry (Central Depositories) Act 1991 ( “ SICDA ” ) which is exempted from compliance with the provisions of Section 25A(1) of SICDA. (vii) The instrument appointing a Proxy shall be deposited at the office of the Share Registrar of the Company at Boardroom Share Registrars Sdn. Bhd. (formerly known as Symphony Share Registrars Sdn. Bhd.), Level 6, Symphony House, Pusat Dagangan Dana 1, Jalan PJU 1A/46, 47301 Petaling Jaya, Selangor Darul Ehsan, Malaysia no later than Monday, 24 June 2019 at 1.00 p.m., and in default the instrument of Proxy shall not be treated as valid. 2. Members entitled to attend For purposes of determining a Member who shall be entitled to attend the Eleventh (11 th ) AGM of the Company, the Company shall be requesting from Bursa Malaysia Depository Sdn. Bhd., in accordance with Clause 63 of the Company’s Constitution and Section 34(1) of SICDA, to issue a General Meeting Record of Depositors as at 14 June 2019. Only a depositor whose name appears on the General Meeting Record of Depositors as at 14 June 2019 shall be entitled to attend the said meeting or appoint a Proxy(ies) to attend and/or vote on such depositor’s behalf. 3. Registration of Members/Proxies Registration of Members/Proxies will start at 8.30 a.m. and will end at a time as directed by the Chairman of the meeting. Members/Proxies are required to produce original MYKAD (for Malaysian) or valid Passport (for non-Malaysian) for registration and requested to be punctual as the registration for attendance will be closed to facilitate the commencement of poll voting. 10. To transact any other business of the Company for which due notice shall have been given in accordance with the Company’s Constitution and the Companies Act, 2016. BY ORDER OF THE BOARD KOO SHUANG YEN (MIA 7556) Company Secretary Kuala Lumpur 29 April 2019