FGV Annual Report 2018

94 REINFORCED OUR STANDARDS OF GOVERNANCE FGV HOLDINGS BERHAD GOVERNANCE AT FGV: RELATIONS WITH OUR STAKEHOLDERS BRIEFINGS ON THE QUARTERLY RESULTS The Company held briefings and/or conference calls with the media and analysts immediately after announcement of Quarterly Results to Bursa Securities, chaired by the GP/CEO or the GCFO. The briefings provide a platform for the media and analysts to receive a balanced and complete view of FGV Group’s performance and the opportunity for them to seek clarification relating to FGV. GENERAL MEETINGS The general meetings represent the primary platforms for direct two-way interaction and act as a principal forum for dialogue between the Shareholders, the Board and the EXCO. For 2018, the Company sent out the notice of the Annual General Meeting (AGM) and related Circular to Shareholders more than 21 days prior to the AGM. The notice of AGM was advertised in Malaysian newspapers in English, Bahasa Malaysia and Chinese. The venue of the AGM was in Kuala Lumpur and provided easy access to the Shareholders. The Chairman, the Board members, the EXCO and the external auditors were in attendance and responded to questions raised and provided clarifications as required by the Shareholders. The GP/CEO presented the Company’s performance report for the FY2017. The responses to questions submitted by Minority Shareholder Watchdog Group (MSWG) were then shared with the Shareholders in attendance. All Shareholders were encouraged and were given sufficient opportunity to seek clarification about the Group’s activities and prospects as well as expressing their expectations and concerns. Shareholders were also urged to participate in the question and answer session on the resolutions proposed and the Group’s operations in general. An Extraordinary General Meeting (EGM) was held immediately after the conclusion of the 2018 AGM. The notice of the EGM as well as related Circular to Shareholders were sent out more than 21 days prior to the EGM and the notice of EGM was advertised in three languages in Malaysian newspapers. Similar to the 2018 AGM, Shareholders were given sufficient opportunity as well as time to raise questions on the resolutions being proposed at the 2018 EGM. Voting for both AGM and EGM were conducted by poll through electronic voting (e-Polling) in compliance with Paragraph 8.29A of Bursa Securities Listing Requirements that requires each resolution to be tabled at any general meeting is voted by poll. The Chairman demanded a poll voting for all resolutions. Shareholders who were unable to attend were allowed to appoint proxies in accordance with the Company’s Constitution to attend and vote on their behalf. The Company had engaged independent scrutineers to validate the voting for the resolutions. CORPORATE WEBSITE FGV’s corporate website at www.fgvholdings.com provides quick access to information about the Group. The information on the website includes corporate profile, the Board and Top Management profiles, announcements released to Bursa Securities, press releases, share and dividend information, presentations to investors, financial results and corporate news. FGV’s corporate website is updated periodically to provide current and comprehensive information about the Group. MEDIA COVERAGE Media engagement on the Group through print and electronic media, is also conducted proactively at regular intervals to provide wider publicity and improve the general understanding of the Group’s business among investors and the public. The outcome of the 2018 AGM and 2018 EGM were announced to Bursa Securities on the same day and the summary of the minutes of the 2018 AGM and 2018 EGM are available in our website at www.fgvholdings.com COMMUNICATING WITH OUR STAKEHOLDERS